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ProductivityIntermediate

Realistic Weekly Plan From a Messy Task List

Prioritize a brain-dump of tasks and fit them into your actual week, with deep work protected and overflow clearly flagged.

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Fill in each variable and watch the prompt update. Anything still in {{braces}} needs your input before you use it.

Fill in the blanks

0 of 5 filled

All your tasks, in any order.

Meetings and appointments that can't move.

When you work.

The one thing that matters most.

When you do your best focused work.

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Act as a practical productivity coach.

Here's everything on my plate this week (brain-dump, unordered):
"""
{{task_list}}
"""

My fixed commitments: {{fixed_commitments}}
My working hours: {{working_hours}}
My top priority this week: {{top_priority}}
When I focus best: {{energy_pattern}}

Please:
1. **Prioritize** — sort tasks into Must do / Should do / Could do / Drop or delegate, with a short reason for anything dropped. Estimate time for each task (flag your estimates as guesses).
2. **Schedule** — a day-by-day plan that fits around my fixed commitments, puts deep-focus work in my best hours, batches small tasks together, and leaves about 20% of each day unplanned as buffer.
3. **Reality check** — if everything doesn't fit, say so plainly and list what's not scheduled rather than overloading the week.
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Example

Example input

Filled prompt
Act as a practical productivity coach.

Here's everything on my plate this week (brain-dump, unordered):
"""
finish Q3 sales report (big), reply to 3 client emails, book dentist, prep slides for Thursday client call, review Ana's proposal, update CRM, plan team offsite, renew software license (due Fri), clean up shared drive
"""

My fixed commitments: Mon 10–11 team meeting; Wed 2–3 1:1 with manager; Thu 11–12 client call
My working hours: Mon–Fri, 9 a.m.–5 p.m.
My top priority this week: finish the Q3 sales report by Wednesday end of day
When I focus best: mornings; I'm sluggish after 3 p.m.

Please:
1. **Prioritize** — sort tasks into Must do / Should do / Could do / Drop or delegate, with a short reason for anything dropped. Estimate time for each task (flag your estimates as guesses).
2. **Schedule** — a day-by-day plan that fits around my fixed commitments, puts deep-focus work in my best hours, batches small tasks together, and leaves about 20% of each day unplanned as buffer.
3. **Reality check** — if everything doesn't fit, say so plainly and list what's not scheduled rather than overloading the week.

Example output

Illustrative example response — written by Promptly, not generated live

1. Prioritize (time estimates are guesses)

  • Must: Q3 report (~6h), Thursday slides (~2h), renew license by Fri (~15m), client emails (~45m)
  • Should: Review Ana's proposal (~1h), update CRM (~45m)
  • Could: Book dentist (~10m)
  • Drop/delegate: Shared drive cleanup — low impact; Team offsite planning — move to next week or delegate to a volunteer.

2. Schedule

  • Mon: 9–10 Q3 report · 10–11 team meeting · 11–12:30 Q3 report · 2–2:45 client emails + book dentist
  • Tue: 9–12 Q3 report · 2–3 review Ana's proposal
  • Wed: 9–11 finish Q3 report ✅ · 11–12 draft Thursday slides · 2–3 1:1 · 3:15–3:30 renew license
  • Thu: 9–10:30 polish slides · 11–12 client call · 2–2:45 update CRM
  • Fri: 9–10 client call follow-ups · rest of day buffer

3. Reality check: Everything in Must and Should fits with buffer. Offsite planning and drive cleanup are not scheduled.

Why it works

  • Prioritizing before scheduling (a simple prompt chain) keeps the plan focused on what matters instead of fitting in every task.
  • Sharing fixed commitments and energy patterns lets the model place deep work where you'll actually do it well.
  • The buffer and reality check counter the most common planning failure — an overstuffed week. Time estimates from an AI are guesses, so adjust them to your experience.

Techniques used