Skip to content
Writing & CommunicationBeginner

Rewrite Text for a Different Tone and Audience

Turn a rough draft into a message that fits a specific reader and tone, while keeping every important fact intact.

Share on X (opens in a new tab)Share on LinkedIn (opens in a new tab)

Make it yours

Fill in each variable and watch the prompt update. Anything still in {{braces}} needs your input before you use it.

Fill in the blanks

0 of 4 filled

Who will read the rewritten version.

How it should sound.

Any additional requirement (or write 'No extra requirements').

The draft you want rewritten.

Live previewUnfilled
Rewrite the text below for this audience: {{audience}}.

Target tone: {{tone}}.

Rules:
- Keep every fact, date, number, and request from the original. Do not add new claims.
- Cut jargon the audience wouldn't know, or explain it in plain words.
- Keep it about the same length or shorter.
- {{extra_instruction}}

After the rewrite, list in 2–3 bullets the main changes you made and why.

Original text:
"""
{{original_text}}
"""
Open in Playground

Example

Example input

Filled prompt
Rewrite the text below for this audience: parents of 4th-grade students.

Target tone: warm, reassuring, and clear.

Rules:
- Keep every fact, date, number, and request from the original. Do not add new claims.
- Cut jargon the audience wouldn't know, or explain it in plain words.
- Keep it about the same length or shorter.
- End with how they can contact me with questions.

After the rewrite, list in 2–3 bullets the main changes you made and why.

Original text:
"""
Due to a transportation vendor scheduling conflict, the 10/12 science museum excursion is postponed to 10/26. Permission slips already submitted remain valid. Outstanding slips and the $8 fee are due by 10/20. Non-compliance will result in non-participation.
"""

Example output

Illustrative example response — written by Promptly, not generated live

Dear families,

A quick update on our science museum field trip: because of a scheduling problem with the bus company, we've moved the trip from October 12 to October 26.

If you've already sent in a permission slip, you're all set — it still counts for the new date. If you haven't yet, please return the slip and the $8 fee by October 20 so your child can join us.

The kids are so excited, and we're looking forward to a great day. If you have any questions, just reply to this email or call the front office.

Warmly, Ms. Rivera

Changes made:

  • Replaced formal phrases ("transportation vendor," "non-compliance") with everyday language.
  • Softened the deadline warning into a friendly reminder while keeping the date and fee.
  • Added a closing with contact options, as requested.

Why it works

Naming the audience and tone separately gives the model two clear targets instead of a vague "make it better." The "keep every fact" rule protects against a common failure: rewrites that quietly drop or invent details.

Asking for a short list of changes makes the result easy to check — you can spot at a glance whether anything important was lost.

Techniques used